How Workflows Plus Roles Help You Manage Assets Without Worry

Workflows and Roles

Imagine this: An unapproved version of your company logo is accidentally emailed to one of your partners, who unknowingly includes it in a digital and print advertisement campaign. The resulting mess costs your company thousands in reprinting fees, and the incorrect logo is propagated across the internet.

If that scenario makes you shudder, we understand. It’s the reason we built two key features into Mediadesk by Brightspot: workflows and roles. Paired together, these features pack a powerful punch that protects you and your assets from prying eyes before they’re ready for publication. Here’s a quick overview:

Workflows: Mediadesk allows you to create any number of transitions and statuses for your digital assets. You can include steps for reviews, edits and rejections. Workflows can be associated with a single content type or many—meaning images can follow a different path than videos. Mediadesk also includes notifications, which alert users as assets move through the workflow.

Roles: Mediadesk’s user and role system allows you to define granular permission groups to protect sensitive assets. Roles can be restricted to see only certain content types (for example, allow your designers to see only images, and your video editors to see only video assets), and within each content type, roles can be granted permission to perform only certain workflow actions. Meaning, if only one group should have permission to publish an asset live, then Mediadesk can handle that permission setting for you.

No more accidental early publishes or leaks, thanks to workflows and roles.

See Brightspot’s workflows and roles in action in Creating Custom Workflows Around Your Publishing Process and A Guide to Permissions and Roles Management.

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