Brightspot CMS User Guide

CMS Search Basics


Brightspot provides a number search, sorting, and filtering options to help editors locate the right asset at any time. This topic provides the basic information you need to know to conduct a content search and understand the search results.

For a more detailed look at Brightspot's search capabilities, see CMS Search.


The easiest way to search for items is to type words you remember from the item in the Search field in the header. Starting with the second character you type, Brightspot uses full-text search to display all items having words with the characters you typed so far.

For example, after you type play, Brightspot displays all items having words that contain play, such as plays, playing, and play.

Every time you perform a full-text search, Brightspot saves the search term in the Recent Searches widget.

Full text search.png
Full-text search


Full-text search can display many matching assets, most of which may not pertain to the asset for which you are searching. You can narrow the retrieved assets by filtering on fields in the search panel. Each time you make a selection, Brightspot immediately updates the list of filtered assets.

You can also filter assets without doing full-text search.

Except for step 1, all steps in the following procedure are optional.

To filter search results:

  1. In the header, click in the search field. The search panel appears.
    Filter search results example.png
  2. Type text in the Search field to perform a full-text search.
  3. From the topmost list, select the type of content for which you are searching. Making a selection from this list displays additional filter fields relevant to the content type. For example, if you select Article, Brightspot displays filter fields for AuthorSection, and Tag in the Article Filters section. This section changes based on the content type you choose.
  4. To search for an asset based on a date range, expand the date range list and select from the following choices:
    • Any Publish Date—returns assets of the selected status regardless of date.
    • Publish Date: Today—returns assets of the selected status for today only.
    • Publish Date: Yesterday—returns assets of the selected status for yesterday only.
    • Publish Date: Past 7 Days—returns assets of the selected status from within the past seven days.
    • Publish Date: Past 30 Days—returns assets of the selected status from within the past 30 days.
    • Publish Date: Custom—opens a date range picker that allows you to choose the start and end date of the date range you want to search for assets of the selected status.
  5. To search by an asset's status, open the status list and select one or more of the following statuses:
    • Published
    • Archived
    • Draft
    • Revision
  6. To reset the search criteria, filters, and search results, click Reset at the top of the search panel.

Every time you apply a filter, Brightspot saves it along with the search criteria under the Recent Searches list.

Tip
Brightspot resets the global filters when you change the content type. For example, if you first search for articles with status Draft, and then search for images, Brightspot resets the status to Published. You can retain the values for the global filters as you change content types by turning on Enable Sticky Search Filters. For details, see Global site settings.


To sort retrieved assets:

  • From the Sort list, select the field by which you want to sort the listing of retrieved assets.

The search panel provides different views of search results depending on the retrieved content types.

List view

List view displays the retrieved assets as a list with columns of fields. This view is available for all content types. The following illustration is an example of list view.

List view
List view

You can customize the columns appearing in list view. For details, see Adding fields to search results.

Grid view

Grid view displays previews of the retrieved assets. This view is available for content types that have a preview image, such as images and attachments. The following illustration is an example of grid view.

Grid view
Grid view

Mixed view
Mixed view is a combination of list and grid views. The assets with a preview appear in the grid, and other assets appear in the list. The following illustration is an example of a mixed view with images in a grid and authors in a list.

Mixed view
Mixed view

Board view
Board view groups results by a field. For example, you can view articles grouped by section or assignments grouped by editor. The following illustration is an example of board view with articles grouped by section.

Board view
Board view

You can update assets in board view by dragging and dropping them between columns. Referring to the previous illustration, the article Webinar insights: SEO trends in 20201 and beyond is in the section Industry Trends. You can change that asset's section by dragging it to the Media column. For another example, see Updating assignments from the dashboard.

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Using Brightspot's full-text search
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Filtering Search Results
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