Limiting access to Brightspot features
Administrators can limit editors' access to features in order to create a more streamlined publishing experience. This section explains how to limit access to various features.
The Sites list limits the sites to which a role has access. In the following example, the role has access to the sites Chocolate Chip Counterfeits, Famous Expiration Dates, and Legume Legalities, but not the site named Global.
The Sites list is useful for limiting access to the Global site—a site that sets many defaults for other sites. See Setting hierarchy.
The UI list specifies if a role can ignore content locking or field-level locking.
The following table describes the locking options.
| Option | Description |
| Content Unlock | Editors in this role can unlock an item-level lock. |
| Disable Content Unlock | Editors in this role can prevent other editors from unlocking items they opened. For example, if Juan has this permission, then Juan can prevent other editors from unlocking an article he opened. For detailed information about this permission, see the setting Allow Disable Unlocking in Global site settings. |
| Edit Guide Field Editorial Note | Editors can provide notes for fields throughout Brightspot. For more information, see Providing and reading notes for Brightspot fields. |
| Field Unlock | Editors in this role can unlock a field-level lock. |
| Impersonate User | Editors in this role can impersonate another editor. |
| Set Site Tool Theme | Editors in this role can modify Brightspot’s appearance and layout for a site. For more information, see Changing a site's theme. |
| Set Global Tool Theme | Editors in this role can modify Brightspot’s appearance and layout for all users. For more information, see Changing a site's theme. |
The Types list limits access to content types. In the following example, the role can create content from any type except galleries and playlists.
You can also restrict the available actions at the content-type level.
In the previous illustration—
- Main Tab Only in the Form field indicates that this role uses the custom content edit form when working with articles. For more information about custom content edit forms, see Customizing content edit forms.
- The Read Only after Publish toggle indicates this role can modify and republish an article after it is published.
- The Actions field indicates that this role cannot archive or restore articles. For descriptions of the available actions, see the following table.
The Content field indicates that this role has access to all articles except
Galaxies Collide, No Injuries Reported. You can configure two types of lists in this field:- Basic—A list of individual articles the role can or cannot access. (For details about basic lists, see Creating a basic list.)
Dynamic—Click , and in the Edit Dynamic Query widget create a dynamic list of articles that the role can or cannot access. (For details about dynamic lists, see Create a dynamic list.) Dynamic lists are useful in situations such as the following:
- Limiting a role to updating articles in a particular section, such as sports or recipes.
- Limiting a role to updating articles that were published in the last six months.
- Limiting a role to updating articles that are in draft status.
The following table describes the actions available for a selected content type. Additional actions may be available depending on your version of Brightspot.
| Action | Description |
|---|---|
| Archive | Editors in the role can archive items. For details about archiving, see Archiving content. |
| Bulk Archive | Editors in the role can bulk archive items. For details about bulk archiving, see Bulk archive content. |
| Bulk Edit | Editors in the role can apply edits to multiple items. For details about bulk editing, see Bulk editing. |
| Bulk Workflow | Editors in the role can move multiple items through a workflow. For details about bulk workflow transactions, see Using the bulk workflow function. |
| Delete | Editors in the role can delete items. For details about deleting items, see Permanently delete content. |
| Publish | Editors in the role can publish items. |
| Restore | Editors in the role can restore items. For details about restoring items, see Restore previously archived content. |
| Unschedule | Editors in the role can unschedule items. For details about unscheduling, see Unscheduling an item. |
| Write | Editors can update items. |
The Developer list limits access to developer-level features. These features provide advanced content editing or content management, and require a certain level of technical knowledge to use them correctly. However, using these features incorrectly can cause Brightspot to operate differently from expected.
In the following example, the role has access to all developer-level features except the HTML toggle in the rich-text editor.
