Your Guide to Using Brightspot's Content Templates

Brightspot’s Content Templates allow writers, reporters and editors to create preformatted content that can be used and reused. For example, in less than a minute, a writer can create a template that contains her byline, sections and personal reminders. From that point forward, those publishing fields will be prepopulated with the information the writer saved. Templates can be assigned at the global, role or user level, allowing admins to curate and standardize the publishing experience at every level.

The above demo explores Brightspot’s Content Templates. Essentially editorial shortcuts, Content Templates allow you to save time as you go about your daily activities as a writer or editor in Brightspot.

To see what a content template looks like, you’ll want to go into an article within the CMS. For the sake of this demo, let’s pretend you’re an author who writes articles for a specific section of a newspaper—say the Politics section. Thanks to the Content Templates functionality, you can set it up so that your name, the Politics section, as well as specific publishing reminders can be prepopulated into any article you create. In other words, a Content Template allows you to streamline the steps of associating your metadata with the content you produce.

To actually create a new content template, first simply click on the gear icon in any piece of published content and navigate into the New Content Template view. From here, you’ll give your new Content Template a name and then clear out all of the information that will change on every asset. You’ll leave as-is the author/byline field, since you won’t want to add that information in each time you publish new content. In the body field, you can enter editorial rules (i.e. “Don’t forget to embed a photo within each article,” etc.) that can serve as reminders. Once you save these changes, your new Content Template is created.

To make your new Content Template available for use within the CMS, first navigate into your profile. In the Content Templates section on the left-hand navigation, select “Global Extras.” Once that step is completed, you can access your newly created template via Search.

Authors tend to use Content Templates most frequently, but they also provide time-saving benefits to reporters in newsrooms—especially when they’re created and then associated with specific roles. For instances, if you set up a reporter role that’s affiliated with all reporters within a newsroom, a Content Template can be established that includes a reminder (i.e. “Always add a social enhancement within the article,” etc.) that each reporter will see before publishing.

As you’ve learned in this walkthrough on Content Templates, with just a little bit of set-up, these editorial shortcuts can save editors, writers and reporters quite a bit of time in their day-to-day workflow.

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