Each week, our Vice President of Product shares an email with the company that’s filled with the background story on why Brightspot’s features are the way they are. It’s not just how Brightspot works but why its features were engineered the way they were. Not one to keep secrets, we’re sharing her insights with you here, in a weekly column called “The Whys.” From creating vanity URLs to knowing the difference between a document and an attachment, these posts answer the questions anyone who publishes digital content has likely pondered.
Welcome to the second portion of Brightspot Search: the results pane. This is where you’re going to see the results of your keyword search. Here, I'll focus on the things you can do with those results.
Brightspot Search Part 2: Results
Select results: See those check boxes next to results? You can select results from the list, and you'll see them added to the action pane.
Result views: Depending on the content type you've selected, you’ll see one or two views for search results (List or Grid).
In List, you'll see a list of matching titles:
In Grid, you'll see a grid preview of the matching results.
You're going to see Grid view on content types with preview images (things like Images, Videos and Galleries). One thing that's relatively new in Grid view is the ability to control the size of the thumbnail images in Search. You can make the thumbs smaller/larger by dragging the slides between the - / + magnifying glasses.
In Taxonomy view, you'll see a "tree" representation of parents and children.
You're going to see Taxonomy view on content types such as Sections and Tags.
Sorts / Show / Pagination
Within each of those search results views, you have control over the sorts. These will vary by content type, as well, but predominantly, what you'll see is Update Date (think of this as last updated, or the last time someone pressed the publish button), Publish Date (the first time something was published), and Page Views (driven by the native, built-in Brightspot Time Series page views).
You can also paginate through the results and control how many results you see at a time—10 items, 20 items or 50 items—and your pagination will follow that setting.
This is a gem of a feature. In Search List view, you can see a link called Fields: Default (which I'd vote to rename "Customize Fields," but that's another story). This allows you to control the fields that are showing up in search results.
When you open that, you can select any field from the content type you've filtered by. In this case, I've selected Article, so I can choose any field on Article to add to my search results. In this case, I've added Author, Section, Tags, Sub Headline, and Body:
Which yields these results on Save:
This means you can see a ton of metadata across your search results right in a single view. You can also export all of the results, which is output in a .csv file format. The ability to share results like this is extremely flexible and has a variety of benefits. For instance, I've seen taxonomists run a report like this to determine frequently used tags, and I've seen editorial teams use it to track their coverage by section per year.
One of the fields you can add is # of references. This will tell you how many other assets in Brightspot link to that asset. That's helpful for housekeeping purposes: As in, Hey, we have 300 modules, but 295 of them have 0 references (meaning they aren't used anywhere). So you can feel pretty comfortable deleting those.