Each week, our Vice President of Product shares an email with the company that’s filled with the background story on why Brightspot’s features are the way they are. It’s not just how Brightspot works but why its features were engineered the way they were. Not one to keep secrets, we’re sharing her insights with you here, in a weekly column called “The Whys.” From creating vanity URLs to knowing the difference between a document and an attachment, these posts answer the questions anyone who publishes digital content has likely pondered.
Now that we’ve covered the history of Brightspot permissions and the updated 4.0 permissions, I want to cover some of the other things you can do with permissions—things that are less about permissions and more about “extras.”
Under the Permissions Settings, you'll see something called Site-Specific Permissions. These are handy in cases where you want someone to be able to do something on another site in addition to their permissions on all the other sites. The best example of this is someone who is an Editor on one site, meaning they have access to edit and publish Articles and Galleries, but they also write content for a different site. In this case, you can use the Permissions Settings to give them All access to the Content Type Articles; then the Site-Specific Permissions to enable them to have access to Only Save and Submit Articles on that other site. (Think of these permissions as additive to the overall permissions settings.)
Remember Content Templates? Below the permissions settings, you'll see an area to apply Content Templates: Global Defaults, Global Extras, Site Specific Defaults and Site-Specific Extras. Applying Content Templates on the Role makes these settings available to only users of this role. Go back and read that update if you aren't sure what Content Templates are.
Hopefully, this is obvious: Within this tab, you can set a custom dashboard for this role.
You can also configure the content types and contents that this role will see in the Quick Start Widget.
Here lies two-factor authentication, and whether or not this role will be required to use it to log in.
Here's where you set a role-specific set of Delivery Options (i.e. whether they come via Slack, email, text or browser), as well as Subscriptions. I'll come back to Notifications later; I could probably do a five-part series on those.
This article mostly exists so I can tell you about the best thing in the Gear, which is the ability to copy a role. We didn't have this in the 3.0 permissions system—remember all those clicks? If you had a role that varied only slightly in permissions from another, you still had to create it from scratch.
Also within the Gear, you can create a brand-new role, or you can see History (who gave the Reporters access to publish?!).
I’m keeping this short and sweet. Now you know all the things you could possibly know about permissions. Go forth and make some roles.