Topics

Archiving and deleting


In This Guide

You can archive assets (they remain in Brightspot, but not are not available to visitors), and you can permanently delete assets.


Archiving content

You can archive published assets. After archiving, visitors cannot view the asssets.

To archive an asset:

  1. Search for and open the asset in the content edit page.
  2. If the References widget lists assets that refer to this asset, replace or remove those references. For example, if you are archiving an image, and the image appears as a lead in an article, then replace or remove the image in the referring article.
  3. In the Editorial Toolbar, click more_horiz, and click Archive.
    1. In the confirmation prompt, click OK.
    archive-option-dropdown.png

    Brightspot archives the asset, and displays an indication in the content edit form. Visitors cannot view the asset, but Brightspot retains the asset in the database.

    Archived article example.png


    Restoring a previously archived asset

    To restore an archived asset:

    1. Search for and open the archived asset in the content edit page.
    2. In the Editorial Toolbar, click more_horiz, click Restore, then select one of the following:
      1. Restore to Draft—Restores the archived asset to draft state. You can revise the asset and later publish it.
      2. Restore to Live—Restores the archived asset to a live state, and visitors can view it.
    Tip
    In the search panel, you can filter for content with status Archived. For details, see Filtering search results.


    Permanently deleting an asset

    Warning
    The following procedure permanently deletes an asset from Brightspot, and you cannot restore it.

    To permanently delete an asset:

    1. Search for and open the archived asset in the content edit page.
    2. In the Editorial Toolbar, click settings, and click Delete Permanently.
    3. In the confirmation prompt, click OK.

    Brightspot deletes the asset from the database.