Brightspot CMS User Guide

Submitting content via email

With the Mail Publishing plugin you can submit content to Brightspot using your email app.

To submit content via email:

  1. Obtain the following from your Brightspot administrator:

    • The “to” address to which you send the email. There are different email addresses for different content types (one address for submitting articles, another address for submitting images, and so on), so be sure to obtain the correct email address for the content type you are submitting.
    • The names of fields you can include in the email.
  2. Click menu > Admin > Mail Publishing. The Mail Publishing widget appears.

    Mail publishing widget Mail publishing widget

    The Mail Publishing widget lists all email content submissions that have been made through Brightspot. This includes the date the content was submitted, the email it was submitted from, the email address it was submitted to, the email's subject, and the number of assets created.

  3. Click Compose to begin an new email content submission.
  4. Ensure your email “from” address matches your email address in Brightspot. You can view your Brightspot email address in your profile (click your username in the header, then click Profile).
  5. In the “to” field, enter the email address you obtained in step 1.
  6. Enter an arbitrary subject.
  7. In the body, enter field names preceded by an octothorpe (#), and in the next line enter the field’s text. Use the field names you obtained in step 1.
    Submitting content via email Submitting content via email
  8. If applicable, click add_circle_outline to attach one image. You can choose to attach an existing image from within Brightspot, or upload a new one. Only one image can be attached per email content submission.
  9. Click Send.

    You will receive an email confirmation with a link to your newly created article as well as a confirmation page in Brightspot.

Referring to the previous illustration—

  • Lines starting with an octothorpe (#) correspond to fields in a content edit form. In this example, the fields are headline, bodysection, and tags.
  • Fields can be in any order, not necessarily the order appearing in the content edit form.
  • If you attach an image to an article, Brightspot uses the image as the article’s lead.
  • If you attach multiple images, Brightspot uses only the first one.
  • Brightspot saves your submission as a draft. Contact your Brightspot administrator if you want Brightspot to automatically publish your submissions.
  • If you do not have a #headline in the email’s body, Brightspot uses the email’s subject as the headline.
  • For section and tag fields (and any other field with a add_circle_outline on the content edit form), separate values with commas.
  • Use only names of existing tags or sections. Brightspot ignores tags or sections it does not recognize.

Ask your administrator if fields such as body are configured to accept markdown syntax. If so, you can add special effects such as boldface and italics. For an overview of how to apply text effects, see Basic Syntax

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