Topics

Multisite


In This Guide

Creating site categories

You can group sites into categories. This can be helpful when switching between sites: you can filter the sites by category to quickly find the site you need.

To create a site category:

  1. Click menu > Admin > Sites & Settings.
  2. Under Site Categories, click New Site Category. The New Site Category widget appears.

    Creating Site Categories.png

  3. In the Name field, type a name for the category.
  4. In the Sites field, click add_circle_outline. A selection field appears.
  5. Click the selection field, and select sites associated with this category.
  6. Click Save.

Creating a site

You can create as many sites as you need with Brightspot. Before you create a site, review the global settings in Settings for the Global site, and try to use as many as the defaults as possible. Using the global settings reduces the maintenance effort on each site’s configuration.

If you are publishing to a localized site, create a site for it instead of publishing to the global site. For example, if you are publishing to a site that renders in French, create a dedicated site for it as described in this section.

To create a site:

  1. Click menu > Admin > Sites & Settings.
  2. In the Sites widget, click New Site. The New Site widget appears.
  3. Using the following table as a reference, enter values for the site.
  4. Click Save.

Copying a site

You can create a new site by copying an existing one. This feature can save you the effort of manually configuring the new site. You can copy a site’s configuration or a site’s configuration and its content.

Note
Copying a large number of items can temporarily degrade your site’s performance. Copy no more than 500 items using the method described in this section.

To copy a site:

  1. Click menu > Admin > Sites & Settings
  2. In the Sites & Settings widget, click the site you want to copy. The Edit Site widget appears.
  3. Under Main, turn on Allow Site Copy. (If you see the message The Site Copier is turned off in Global, ask your Brightspot administrator to enable site copying.)
  4. Click Save.
  5. In the Editorial Toolbar, click settings > Copy This Site. The Copy Site widget appears.
  6. In the Name field, enter the new site’s name.
  7. In the URL field, enter the new site’s URL.
  8. If you want to copy the site’s settings as they appear in the Edit Site widget, turn on Copy Site Settings.
  9. Do one of the following:
    • If you want to retain each copied item’s original timestamps and editors, toggle off Replace Publish Data.
    • If you want to replace the original timestamps and editors with the current timestamp and editor who initiated the site copy, toggle on Replace Publish Data.
  10. Under Configs, mark or clear the items and settings you want to copy.
  11. Click Copy.

Brightspot copies the site, and the new site’s Edit Site widget appears.


Permissions and multiple sites

You can share items with other sites your company publishes.

Sharing content with other sites

Referring to the previous diagram—

  • You can make the item “Low-Calorie Cakes for Hard-Working Astronauts” available for publication on two sites: Astronomy and Desserts.
  • You can make the item “Triple-Layer Pomegranate Mousse” available for publication on only one site: Desserts.

Because Brightspot organizes editors into roles and sites, when you share an item with a site, you are also sharing it with other editors. If a role has access to site, and that site has access to an item, then all editors associated with that role have access to the item.

Sharing content with other editors

Referring to the previous diagram—

  • Mary is associated with the role Science Writers, and that role is associated with the site Astronomy. Referring to the illustration Sharing content with other sites, Mary can publish the item “Low-Calorie Cakes for Hard-Working Astronauts” to her Astronomy site.
  • Sam is associated with the role Food Writers, and that role is associated with the site Desserts. Sam can publish the items “Low-Calorie Cakes for Hard-Working Astronauts” and “Triple-Layer Pomegranate Mousse” to his site.
  • Adam is a global editor with no role, so he can publish both items to both sites.

You can fine-tune other editors’ access to your items.


Site-specific permissions

Permissions can be configured at the role and role-site levels. For example, if you set permissions for the role Editor, those permissions apply to all sites to which editors have access. In addition, if you have a classified blog at the site Nitroglycerin Recipes, you can assign editors more restrictive permissions for that site.

Site-specific permissions

In the previous diagram —

  • All users with the role Editors can create, modify, and archive articles and images. These permissions apply to all sites to which editors have access: Salad Recipes, Cake Recipes, and Cookie Recipes.
  • All users with the role Editors who are working on the site Nitroglycerin Recipes have read-only access to articles, and have no access to images.

The following illustration provides another example of site-specific permissions.

Site-specific permissions widget

Referring to the previous illustration, when working on the site Nitroglycerin Recipes the role can—

  • Access only Admin → About from the Navigation menu.
  • Unlock at the content level (not at the field level).
  • Create, edit, and archive all content types.

Assign permissions to content on multiple sites

In a multi-site environment, you can allow other editors to edit and publish the items you create.

To assign permissions to content to other site editors:

  1. Search for and open the item in the content edit page.
  2. Scroll down to the Sites widget. (If you don’t see a Sites widget, contact your Brightspot administrator to determine if you have permissions to the widget or if you are working on a multiple site version.)
  3. From the Owner and Access lists, and using the following table as a reference, select a combination of sites or site categories that provide the required permission to other sites and editors.
  4. Complete your site's workflow and publish the item.

The following table provides example settings for common permissions scenarios.

Owner
Access
Effect
Global
Mary
Sam
NoneNone
  • Find—Yes
  • Edit—Yes
  • Publish—To any site
  • Change owner—Yes
  • Find—No
  • Edit—No
  • Publish—No
  • Change owner—No
  • Find—No
  • Edit—No
  • Publish—No
  • Change owner—No
AstronomyNone
  • Find—Yes
  • Edit—No
  • Publish—To any site
  • Change owner—Yes
  • Find—Yes
  • Edit—Yes
  • Publish—To Astronomy
  • Change owner—Yes
  • Find—No
  • Edit—No
  • Publish—No
  • Change owner—No
AstronomyAll
  • Find—Yes
  • Edit—Yes
  • Publish—To any site
  • Change owner—Yes
  • Find—Yes
  • Edit—Yes
  • Publish—To Astronomy
  • Change owner—Yes
  • Find—Yes
  • Edit—Yes
  • Publish—To Desserts
  • Change owner—No

Switching between sites

Depending on your permissions, you can switch between sites.

To switch from the header:

  1. In the header, click the current site’s name. The Switch Site widget appears.
    Switch site widget
  2. To filter the list of available sites, select a category from the drop-down list, or type the first few letters of the site’s name in the second field.
  3. Click the required site.

Brightspot displays the current page using the settings for the selected site.


Switching sites from the Sites widget

To switch sites from the Sites widget:

  1. Click menu > Admin > Sites & Settings.
  2. In the Sites widget, click the required site.