Topics

Workstreams


In This Guide

A workstream is a task that multiple editors can perform simultaneously. For example, if you discovered that some of your images lack a proper credit, you can group those images into a single workstream, and assign the workstream to a group of editors.


Creating a workstream

To create a workstream:

  1. In the header, click in the search field. The search panel appears.
  2. In the search panel, do one of the following:
    1. Search for and select the assets you want to include in a workstream.
    2. Click more_horiz, and select the collection containing the assets you want to include in a workstream.
      Collection for workstream
  3. Click more_horiz > New Workstream. The Workstream widget appears.
    Create workstream example.png
  4. In the Name field, type an identifying name for the workstream.
  5. In the Instructions field, type instructions for this workstream’s editors.
  6. To assign the workstream to specific editors or roles, do the following:
    1. Under Assigned Entities, click add_circle_outline. A selection field appears.
    2. Select editors or roles. If you select a role, then all editors associated with the role can participate in the workstream.
  7. Click Save.

The new workstream appears in your dashboard’s Workstream widget; it also appears in the Workstream widget of the other participating editors.

Workstreams widget


Modifying a workstream

To modify a work stream:

  1. In your dashboard’s Workstream widget, click the name of the workstream.
    Workstream shown in Workstream widget.png
    The Edit Workstream widget appears.
    Edit workstream window.png
  2. Make the desired changes to the workstream.
  3. Click Save.

Filtering work streams

To filter the available workstreams:

  • In your dashboard’s Workstream widget, make a selection from the list. Depending on your selection, another list appears.
Filters for Work Streams.png

Brightspot updates the list of workstreams.


Editing an asset in a workstream

To edit assets in a workstream:

  1. In your dashboard’s Workstream widget, click Start or Continue for the workstream to which you want to contribute. The content edit form appears for the next available asset in the workstream.
  2. Do one of the following:
    • Modify and publish the asset as required. Brightspot displays the content edit form for the next asset in the workstream.
    • To skip this asset and work on the next asset in the workstream, click Skip.
    • To stop working on this workstream, click Stop. You can return to the workstream at a later time.

Viewing a workstream’s progress

You can view the list of editors who have worked on assets in a workstream.

To view a workstream’s progress:

  • In your dashboard’s Workstream widget, click the link for the number of editors working on the workstream.
Open Users Working On.png

The Users Working On widget appears.

View work stream progress_2.png

The following table lists the columns in the Users Working On widget.

Column
Description
UserAn editor who started work on at least one asset in the workstream.
Currently OnAsset on which editor is currently working.
  • If you click the asset, its content edit page opens.
  • If the editor is not working on an asset, N/A is displayed.
CompletedNumber of assets in this workstream that editor completed.

The Users Working On widget does not list assets on which no editor has started working.


Deleting a workstream

To delete a workstream:

  1. In your dashboard’s Workstream widget, click the name of the workstream.
    Workstream shown in Workstream widget.png
    The Edit Workstream widget appears.
  2. Click Delete Permanently.
    Edit workstream window.png