Brightspot CMS User Guide

Effects of archiving, restoring, and deleting sites


This topic describes the effects of archiving, restoring, and deleting a site, and the impacts of those actions upon the site's associated assets.

Impact on sites


The following events occur when you archive a site:
  • Site appears as archived in the Sites list.
    Archived site Archived site
  • Visitors receive an error 404 when attempting to view any assets associated with the site. For example, if a visitor bookmarked any page associated with Site A, visiting the bookmark returns an error 404.
  • Administrators can restore the site.
The following events occur when you restore a site:
  • Site appears normally in the Sites list.
  • Visitors can resume viewing assets associated with the site.
The following events occur when you delete a site:
  • Site no longer appears in the Sites list.
  • Site is entirely deleted from the database.
  • Visitors receive a 404 when attempting to view any assets associated with the site.
  • Administrators cannot restore the site.

Impact on assets

This section describes how archiving and deleting sites impacts the assets associated with those sites.

Before archiving a site

A publisher operates four sites: Global, Site A, Site B, and Site C. An editor working on Site A publishes Article 1. In addition, that editor grants Site B access to Article 1, and also publishes the article to Site C.

Ownership before archive Ownership before archive
The following table summarizes how Brightspot manages Article 1 on all three sites.
SiteBack endFront End
Site AEditors working on Site A can modify Article 1.Visitors on site A can view Article 1 at site-a.com/article-1.
Site BEditors working on Site B can modify Article 1, and can link to Article 1 in their assets.Visitors on site B can click on links to Article 1 at site-a.com/article-1.
Site CEditors working on Site C cannot modify Article 1.Visitors on site C can view Article 1 at site-c.com/article-1.

Archiving Site A

Archiving Site A does not modify Article 1. The article's status (draft, published, revision, workflow), date last updated, ownership, permissions, and all other properties remain the same.
Ownership after archive Ownership after archive
However, because Site A is now archived, editors cannot switch to that site and modify Article 1. Brightspot indicates this state by listing None as the article's owner in the Sites list. Site B still has access to Article 1, so editors working on Site B can link to and modify that asset. (If no site has access to Article 1, it becomes read-only for all editors.)
Asset owner after archive Asset owner after archive
The following table summarizes how Brightspot manages Article 1 on all three sites after archiving Site A.
SiteBack endFront End
Site AEditors cannot work on Site A, so they cannot modify Article 1.Visitors on site A can no longer view Article 1 at site-a.com/article-1; they receive an error 404.
Site BEditors working on Site B can modify Article 1, and can link to Article 1 in their assets.Visitors on site B can no longer view Article 1 at site-a.com/article-1. Links to Article 1 from Site B are removed, but the link text remains.



Removed link to archived site Removed link to archived site
Site CEditors working on Site C cannot modify Article 1.Visitors on site C can view Article 1 at site-c.com/article-1.

Restoring Site A

Restoring a Site A allows editors to resume working on it before it was archived. They can edit Article 1, and visitors to Site A can resume viewing it. Brightspot manages Article 1 between Sites A, B, and C as described in "Impact on assets," above.

Deleting Site A

When you delete Site A, Brightspot changes the ownership of all its assets to the Global site. There is no other impact on Article 1: its status (draft, published, revision, workflow), permissions, and content all remain the same. Therefore, editors working on the Global site and Site B can modify Article 1.
Ownership after delete Ownership after delete
The following table summarizes how Brightspot manages Article 1 on all three sites after deleting Site A.
SiteBack endFront End
Site AEditors cannot work on Site A, so they cannot modify Article 1.Visitors on site A can no longer view Article 1 at site-a.com/article-1; they receive an error 404.
Site BEditors working on Site B can modify Article 1.Visitors on site B can no longer view Article 1 at site-a.com/article-1. Links to Article 1 from Site B are removed, but the link text remains.
Site CEditors working on Site C cannot modify Article 1.Visitors on site C can view Article 1 at site-c.com/article-1.
GlobalEditors working on the Global site can modify Article 1.N/A
Brightspot does not delete any assets associated with Site A. Editors working on the Global site or Site B can delete those assets individually. For details, see Permanently deleting an asset.

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